Responsibilities

Role Purpose

To support and provide project coordinator resources to an established transition project team, primarily working on a Laboratory Equipment Project and ad hoc client-driven equipment move and warehousing programs.

As the Project transitions into the equipment move phase, undertake responsibility for organising all engineering scheduling for equipment de-commissioning from all the exiting client sites and all re-commissioning/validation activities into the Cambridge site.

This role will demand accurate administration and understanding of the Computerised Maintenance Management System (CMMS -SAP), as well as the bespoke equipment database.

Working closely and interacting with the Client, external vendors and PerkinElmer Operations team to provide a robust and focused approach to successful equipment transition and time for science

Key Responsibilities

• Assist Technical Transition Manager and current project coordinators in analysis and validation of the Master Equipment list.

• Gather and collate up-to-date equipment information: identifying equipment changes, deletions or substitutions, location changes, user changes and new CAPEX spend additions or substitutions. Identify correct contacts for each lab area. Plan and perform equipment auditing.

• Works with Transition Manager and MovePlan to understand the move phasing, engineering requirements and scope for each piece of equipment or system.

• Assigns, distributes, and schedules all de-commissioning and re-commissioning work orders through the appropriate supervisor/engineer or Third-Party contractor (OEM).

• Maintain document control, database management - SAP, tracking project team activities, project costs and project communication to client and MovePlan as required.

• Attend Project Meetings with or on behalf of Technical Transition Manager and produce meeting minutes and follow-up on generated actions.

• Schedule project meetings (F2F/ book meeting rooms / Teams / Zoom) as required.

• Following health and safety requirements, ensure that PerkinElmer have up to date and approved Risk Assessments and Method Statements for all contractors working on site.

• Ensure all inductions are up to date and performs all work in accordance with established safety procedures.

• Hosting third party contractors as required during transition phase of project.

• May identify opportunities to improve process, planning, or performance through analysis of work order flow, project demands and expectations. Escalates in a timely manner, any issues or concerns that arise to the Transition Manager and MovePlan

Personal Experience/Qualifications/Skills:

• Good Educational background – 3-5 years administrative experience

• Previous experience as a planner/scheduler/project coordinator

• Proficiency in Microsoft office packages, Excel, Word, PowerPoint, Outlook, Teams

• Good understanding of laboratory equipment/instrumentation and suppliers.

• Strong relationship management and excellent communication /influencing skills, especially F2F.

• Strong attention to detail.

• Adaptability to rapid change.

• Database Administration – SAP.

• Ability to work to own initiative but team orientated and able to work with minimal supervision.

• Strong written and verbal communication skills

• Excellent understanding of customer care

• Ability to travel (locally - Cambridge area)

Desirable:

• Pharmaceutical / Regulated working background

• Understanding of Change Control processes

• Understanding of hard services (e.g. power/ gases/drainage/air flow change etc), safety implications (e.g. HSE/ radioactivity/high containment areas etc.) and IT requirements for scientific equipment operation

Other factors:

• A current and valid driving license would be beneficial for the role